How to Use Moving Labels for Boxes

In case you’re planning a relocation sometime soon, you should know that preparing moving labels for boxes is one of the most important steps during the whole process. Doing this will make your boxing and unboxing so much easier and help you achieve a smooth and stressless move. Keep reading to find out how to label all of your packages properly.

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April 19, 2022 Posted in Moving Tips

Why Is It Important to Prepare Labels for Moving Boxes?

Once you start packing your containers for cross-country moving, you should know the importance of preparing packing labels for moving. Why should you label everything? Labeling is an important factor when it comes to achieving an efficient move. Even though it’s going to take some time to finish this task, you won’t regret it once you’re unpacking after the move and realize it’s so much more convenient when you know what’s in each box.

Labels Can Prevent Damage During Moving

Labeling each box will also help you keep your items safe and secure, and we’ll help you with preventing any damage during the shipping and relocating to a new state. Whoever is managing your containers when loading a truck for relocating will properly handle each packaging if there are clear instructions written on it. So even if you’re relocating at the last minute, you shouldn’t skip this step, for it’s going to save you from a lot of relocation stress. Now, let’s go over everything you’ll need to do.

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Gather All the Necessary Materials and Supplies for Labeling

When preparing and organizing your move, it’s best to provide yourself with a relocation checklist. You’ll write down all the relocation essentials you’ll need when packing and labeling boxes for relocating to a new home. Once you prepare the best-sized containers for the move and different types of packing materials, you can move on to the labeling materials. Here’s a list of various supplies you’re going to need to have for boxing up and labeling your relocating inventory.

Acquire High-Quality Markers

Even though you probably have all sorts of pens and markers lying around your home, it’s not the best idea to use them for labeling packages. The markers that you must acquire for this specific task should be of better quality than the basic ones you use for regular paper. Markes should be waterproof in case the packaging gets in contact with water.

You should also check out if they’re permanent, just so the writings don’t get smudged or removed during shipping. A great relocation hack is to prepare a few colored markers. Choose colors that are easy to read so you can color code the packages.

Prepare Enough Box Labels for Moving

When getting labels for the packages, you need to make sure you have the right amount of them. Once you know how many packages you’ll be relocating, you can get the appropriate number of labeling supplies. There are a few ways of getting them, and you can see on your own which option fits best with your preferences. If you have enough savings, you can purchase them in supply stores and similar shops that sell them.

You can also purchase them online from websites that sell online printables, which you can print out on your own. If you’re relocating with a long-distance moving company, you can ask them to supply you with packaging materials, including the labels. If your relocating budget is not so flexible, and you’re trying to achieve the cheapest way of relocating out of state, you can create and design them on your own, and it’s completely free. Sometimes you can even find it for free.

Place a Printable Sticker on All the Boxes With Fragile Items

It’s important to remember that once you pack your fragile items, you need to label them vividly with printable stickers. The stickers should have “fragile” written all over them, so anyone that takes those packages immediately knows that they should handle them with care. It’s important you don’t skip this step, so you prevent any damage to your belongings. As we mentioned earlier, you can print these stickers on your own after you download them from certain websites or just purchase them in supply stores.

A mover holding a box with a fragile sticker on it
Labeling the packaging with fragile items is always important

Use Different Methods to Label Each Package With Important Information About the Product Inside

Depending on how much time and effort you want to put into the labeling, you can choose the right method of writing down information on each packaging. You can use the simple relocation labels by just writing down instructions with a waterproof marker or choose some more strategic and smarter ways of labeling. If you’re relocating with kids, you can turn this task into a fun family activity.

Try Using a Color-Coding System

Apply the color-coding system by choosing different colors for each room in your home. For example, choose blue color for bathroom things, red for kitchen supplies, green for the bedroom, and so on. However, instead of randomly selecting the color that is going to present each room in your home, it’s best to apply some logical personal associations that can make you remember each room’s color pattern faster.

For the packages with fragile items, it’s recommended to get a red marker and write down instructions such as “handle with care” or “fragile” in big capital letters. You can also add some more information, like what’s inside the packaging and which packages should open first, as well as which ones you want to store in storage units. In that case, ensure you know how to properly prepare packages for storage units.

Apply the Number-Coding System

If the color-coding method doesn’t feel the most fitting for you, you can try using the number-coding system. That means you should select different numbers for each room in your home. Each room should have a unique number, and you have to prepare an inventory list where you’ll write down what each number represents.

This method is less time-consuming compared to the coloring method, so it’s good for people who are trying to finish their relocation process in the shortest amount of time possible. You just need to be careful not to lose the list during shipping, so keep them somewhere safe, or email it to yourself.

Should You Be Labeling Packages Before or After the Packing Process?

One thing we should also clear up for you is the question, “When is the right time for labeling?”. We advise you to start labeling after you’ve packed up all of your belongings and safely sealed the packaging with tape. Labeling empty or half-full containers will only confuse you, and your relocation will turn out messy. More importantly, you’ll end up stressing yourself out unnecessarily.

Therefore, it’s best to pack the belongings, protect them, seal them with tape for a safe move, and then start with the labeling process. However, this doesn’t mean you should start the process only once you’ve packed everything. Instead, try to mark every container as soon as it’s fully packed.

Where Is the Best Spot on the Packaging to Put Information?

You might think that it’s okay to just write down instructions on one side of the box, but that is actually not the case. Whoever ends up unloading the containers from the truck won’t have time to turn over each box to see the instructions. Plus, tumbling the containers might damage the objects inside them.

This is why you should remember to label each side of the box and write down instructions on all four sides. You should also write instructions such as “This side up” so the person loading and unloading the objects knows how to handle each box properly. This method will also save you from unnecessary hassle once you begin the unboxing process.

Boxes labeled for cross country movers
You should write information on each side of the packaging

Few More Useful Tips to Help You With Labeling

If you apply all of the tips we have written in the paragraphs above, we can assure you that your relocation will go smoothly. However, if you feel like being even more organized and using some more useful hacks to avoid any possible confusion or relocating mistakes, there are a few more tips you can consider. Here’s what you can do:

  • To ensure that none of the stickers will fall off from the containers during the loading and unloading process or during shipping, you’ll need to secure them in place. For this, you can get clear tape for covering the sticker and making sure it can’t get off.
  • If you’re booking long-distance moving services, be sure to let them know that you’re labeling containers yourself. This way, you’ll avoid any confusion between you and your cross-country movers.
  • Label each box by priority by writing the one letter that represents the level of priority. You can write “H” for high priority (kitchen and bathroom), “M ” for medium (bedroom items such as beddings), and “L” for low priority.

If you’re interested in learning more about tips and tricks for making relocations easier and more manageable, you can always search for some educational videos on Youtube. Here’s a video that might be of great help to you.

Consider Getting Professional Help if You’re Not Ready to Handle the Packing and Shipping Process Yourself

It’s no secret that relocations are quite stressful and challenging and require a lot of cautiousness to finish important required tasks. This is why most people opt for booking relocating services from professional movers. They’ll pack up everything from your kitchen to your bedroom and every other room.

When you contact the company’s team, you’ll find out that their packing services will handle everything from boxing up your furniture and labeling to loading and unloading the truck. They’ll also assist you with any kind of problematic situation that may occur during the relocation and can provide you with their storage units, which can be quite beneficial if you have too many belongings.

Be Careful When Choosing Which Company To Hire

Movers can make your relocation process significantly easier and less stressful. However, it’s important to be careful when choosing a relocation company because the last thing you want is to fall for some relocating scams. This is why you need to be extra careful when choosing a reliable relocation company.

Instead of just googling “long distance movers near me,” you should do proper research on the company by reading reviews from their website and some other pages, blogs, and forums. Be sure to check their USDOT number as well as their licenses on Better Business Bureau.

You need to know if their professional workers are experienced and knowledgeable if you’re planning on hiring them. They should be able to answer any questions you may have about their services, especially relocating insurance. After all, it’s highly recommended to get insured before your relocation starts.

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Now You Know All of the Most Important Things About Moving Labels for Boxes

Now that you know how important it is to prepare your packages properly, you’ll be able to have a much more manageable unboxing process. You will see that this information is super important once you step into your new apartment. You’ll be able to organize your belongings much faster, and your settling down process will go much smoother and quicker. We wish you the best of luck during your move!

Lucy Lucas

Born and raised in Miami Lucy is a content writer with a love of moving and packing. She is an expert at making sure everything fits into her suitcase.



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