The Ultimate Corporate Relocation Guide

If you’re a business owner or manager responsible for moving your office and employees to another state, you’ll want to make sure that you do everything to make the transition smooth. This comprehensive guide will walk you through all the steps involved in making a corporate relocation a success.

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January 4, 2023 Posted in Moving Tips

We’ll provide tips on choosing the right location, planning the office move, and minimizing disruption for your employees with the help of long-distance moving services. So whether you’re starting from scratch or just looking for additional ideas, read on for everything to know about relocating a business to another state.

What Is Employee Relocation?

The process of cross-country moving a new or current employee from one place to another for work purposes is called employee relocation. Most of the time, relocation help is discussed after a candidate has been given a formal job offer.

When hiring new employees, transferring them to other offices or divisions within the company, or giving promotions to current workers, it makes sense to help them move. Relocation packages help pay for some or all of the costs employees have to pay when they move for work.

A small business doesn’t have to offer a package to help one of its workers move. Even though having an employee relocation program isn’t required, there are a lot of great things that come with it. Employees can relax knowing that they will be given money to help with relocation costs as they get ready to start their new job.

Companies can also use relocation packages to attract a wider range of talent. People who don’t live in the same city but would move for the right job offer are often attracted by such packages. This is especially true for workers in states where taxes are high.

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What Kind of Employee Relocation Policies Are There?

Employees may discuss their basic wants with employers or have particular needs that must be met. Keeping in mind that these are just a few of the possibilities for an employee relocation package, every relocation policy should cover the following fundamental services:

  • Travel assistance – relocation assistance should cover the costs of getting the employee and any accompanying family members or pets to the new site, whether they choose to go by plane, car, or train,
  • A temporary residence – short-term housing possibilities should be covered under a relocation policy. Hotel stays or apartment rentals can be considered short-term housing,
  • Assistance with selling a house or breaking a lease – many employees who are moving already have homes or apartment leases. You might be able to break these financial contracts with the help of a relocation package, which can also assist them in choosing a new place to live,
  • Assistance for moving and packing – this coverage may pay for the storage of furniture, household goods, costs of the move, and the purchase of relocation insurance,
  • Employment support for the spouse – an allowance may be offered to help couples find work if your employee relocates with a spouse.

The woman in the video below gives relocation tips for an office move and how to tackle relocation essentials in that situation.

Are There Some Relocation Benefits Packages

Relocating an employee costs a lot. Different relocation packages are available since there isn’t one relocation strategy that works for everyone. Here are some of the most well-liked choices.

A Lump-Sum Package

A lump sum relocation package functions as its name would imply. An employee receives a certain amount of money to use for their move, with the option of keeping any extra money.

Workers are advised not to use that amount to pay for expenses unrelated to the move because this package demands them to establish and adhere to a rigorous budget tailored specifically for the transfer.

Package With Tiers

When creating tiered packages, an employee’s level of experience, their living circumstances, and the suitable relocation package are all taken into account. These offers are made with the employee’s financial needs in mind. Since there is a tiered package option for everyone at all business levels, it is frequently a preferred relocation choice.

Tier One might, for instance, provide a package to an entry-level worker, such as a recent college graduate who rents privately and doesn’t have a mortgage. For mid-level employees who have mortgages, a tier-two package may be offered. High-level workers like VPs and senior executives would receive aid with relocation packages under Tier 3.

Compensation Package

Employees must be cautious while choosing a reimbursement program. They must cover all the relocation costs, which will then be reimbursed by their job. Workers should talk to their employer about how much they intend to spend on the move before it even happens.

Finding out if their employer will pay these costs is crucial for employees. If you’re a worker, you might need to stay within the company budget because some may have a cap on how much they can spend. Obtain copies of all receipts so you can be reimbursed properly.

Full Relocation Package With Insurance

A fully covered relocation package does exactly what it says: it pays for all aspects of the move. This package is most commonly offered to senior-level workers who make costly and complex moves to another state.

Three co-workers discussing the details of long-distance moving
Discussing package plans with employees is the best course of action for companies

How to Move Employees and a Business to Another State

Moving a corporation to another state is the epitome of relocation stress. There are so many things to consider and plan for in your corporate relocation checklist. But don’t worry, we’re here to help. We’ll cover the basics to organize your move and make it as smooth and stress-free as possible.

Decide on the Reason for the Move

Are you relocating to be closer to key clients or suppliers? Do you intend to tap into a new labor market? Are you trying to escape a high-tax jurisdiction? Once you know the reason for moving, you can start to narrow down your options.

Choose Your New Location Wisely

Not all states are created equal when it comes to business-friendly environments. You’ll want to consider factors like the state’s tax climate, regulatory environment, and availability of skilled labor when deciding and picking a city or state.

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Make a Budget and Start Planning Early

Relocating a corporation isn’t cheap. You’ll need to factor in the cost of things like office space, employee relocation, and marketing your new location. The sooner you start planning a suitable moving budget for when relocation day comes, the better off you’ll be.

Notify Your Employees Early and Give Them Plenty of Time to Plan

Your employees will need time to adjust to the idea of relocating, so it’s important to give them as much notice as possible. That means that a last-minute move is out of the question. Once they know about the move, provide them with resources to help them with things like finding housing and schools in the new area.

Hire a Reputable Moving Company

There’s no need to try and tackle a corporate relocation on your own – hire professional long-distance movers with experience with packing electronics and other office-related fragile items.

They’ll be able to handle all of the logistics so that you can focus on running your business, packing books, and handling employee expectations. Hiring movers is also beneficial as they offer free storage services for a month and include relocation insurance in their services.

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Call long-distance movers near me and get the most out of your office move

Is There the Best Time for the Move?

When it comes to moving an office, there is no one-size-fits-all answer. But there are a few factors to consider when deciding the best time of year to make the move.

For starters, you’ll want to think about the weather. In some parts of the country, winter weather can make relocation difficult and dangerous, whether you work with a long-distance moving company or not. In other parts of the country, the summer heat can make the process uncomfortable and taxing, not to mention it’s far from being the cheapest time of the year to move.

You’ll also want to take into account your company’s calendar. Many businesses close for a week or two around the holidays, which might not be the best time for a move. And if you’re planning on having a grand opening ceremony for your new office, you’ll want to schedule it for after the move is complete.

Ultimately, the best time of year to move an office depends on your specific circumstances. Talk to your employees, check the weather forecast, and consult your company’s calendar before making a final decision. By planning and considering all of your options, you can ensure that your office move goes as smoothly as possible.

Can Cross-Country Movers Help With Office Relocation?

If you’re planning an office relocation, cross-country movers can help make the process go smoothly. They have the experience and expertise to safely move large pieces of furniture and equipment and handle the logistics of relocating your office from one place to another.

They can also work with your IT department to ensure the computers and other electronics are safely transported and set up in your new office. They know how to protect floors during relocation and advise you on unpacking after the move.

With the help of cross-country movers, your office relocation can be a seamless process. They can help take care of all the details, from packing services and loading your belongings to transport and setting up your new office. With their assistance, you can focus on getting settled into your new space and getting back to business as usual.

Can I Hire Movers to Transfer My Employees to Another State?

One of the questions to ask movers should be – can you help move my employees to another state?

The answer is yes; movers can transfer your employees to another state. All you need to do is contact a relocation company and discuss those needs. They will provide you with a quote for the move, and you will need to give them a list of employees and a moving inventory that you want them to transport across the country.

They’ll pack up the employees’ belongings and transport them to the new location; if necessary, they’ll be able to include car shipping services. The cost of the move will, of course, depend on the size of the move and the distance that needs to be traveled.

Movers understand that the employees need to be moved on time so that they can start working at their new jobs as soon as possible. Relocation companies typically have a lot of experience with various types of moves and will be able to handle this quickly and efficiently.

A mover showing thumbs up in front of some boxes
Movers are there to make things easier for everyone relocating

Don’t Let Your Office Move Turn Into a Disaster – Follow Our Tips

Businesses that follow the tips in this blog will surely have a successful corporate relocation. By taking the time to plan and arrange both relocation packages and transportation for their employees, businesses can avoid any stressful surprises.

Additionally, by hiring professional movers, companies can book experienced organizations that know how to move an office effortlessly. If you’re considering a corporate relocation, keep these helpful tips in mind; any professional and legitimate relocation company would be more than happy to help make your next office move a success.

Gemma Collins

Gemma is an NJ local that has explored all the US states, making her the perfect person to write about moving.

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