How to Organize an Office Move – the Best Moving Tips

An office move takes a lot of planning and organizing, but don’t let that scare you. You should first create a checklist and a budget and stick to them all the way. Talk to your staff members and notify them about the change. They will appreciate being kept in the loop of things. Last, but not least, find the best relocation company to assist you. With the right movers, you will be able to start working on improving and expanding your business as soon as possible.

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December 25, 2018 Posted in Moving Tips

Office Move – Making a Plan Is the First Phase

Relocating your business from one place to another will take time and a high level of organization. To avoid stress, start early and make a to-do moving list. Having everything written down will help you be more time-efficient.

Think about everything you have to do, from choosing a trustworthy moving company to finding a new place, and put it on the checklist. Whenever you finish a task, you can check it off. Following your progress will be beneficial, as you won’t have to stress out about forgetting something or skipping a step in the process.

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Make a Budget Checklist

One of the best pieces of advice for a stressless move is knowing how much money you need. To avoid being surprised by the final cost, create a budget checklist and compare it with your relocation inventory. With it, you will be able to calculate expenses and figure out how you can save up.

Finding a New Office Space

Finding a new space can be a long process. You should take into consideration many factors, such as the amount of furniture you have, the headcount of your employees, size, and location. When you finally find the one that fits your needs, ask about unloading locations. Companies that offer moving services use big trucks, so knowing this will prevent possible problems when the big day comes.

Research and plan where you will relocate your business

Start Months in Advance

Planning months in advance is not too soon. When relocating your business, there are so many things to think about. You should give yourself enough time to complete all the tasks waiting for you. When preparing for relocation, there are things people forget when moving, but with enough time on your hands and a detailed checklist, you can prevent such problems.

Talk to Your Employees

Before it comes to relocation, talk to your staff members. They will need to be involved and included in the process of moving. Stay centered during the move and ensure that you are available to answer all of their questions. Try to keep your employees updated throughout the process. Everyone will want to know what is going on – try to give them information on a weekly basis to keep them in the loop.

Talk about facilities, parking spaces, and other changes that the building brings. Inform them if there will be passes or any additional security measures. Tell your coworkers about the neighborhood, the nearby places to eat, their transportation options.

Hire a Moving Company

A big step in successful relocation is hiring professionals to help you relocate. If you have been wondering how to find a reliable moving company, the first thing you should do is research. You should find a reputable team that offers a variety of services. They should have excellent reviews and a line of satisfied customers. Relocation specialists will ensure that your belongings are safely put in the right place and that you are ready to start working at the new location as soon as possible.

Using Storage for Extra Items

If you are exchanging a big space for a smaller one, you should find a way to store the extra items. If you have desks, chairs, or electronics you don’t use, make sure that you find a place for them. When using storage services, know that your items are safe and protected in top-notch facilities. That’s why you can store documents you don’t often use, listings, even supplies — basically, everything you don’t need on a daily basis when you are working.

plan everything, from hiring movers to talking to your staff


Having checklists and plans is not the only thing that you have to do during the business relocation process. Organizing things like cleaners, sitting arrangements, and decorations are only some of the things to think about.

Don’t Forget to Hire a Cleaning Service

Find out who will do the cleaning of your old office when you move. If the building management doesn’t handle it, it is up to you to hire cleaners. They should collect all the leftover garbage and other mess. Also, don’t forget to hire a cleaner for your new office. You would not want to have bins overflowing with trash only a few days after you moved.

Create New Sitting Arrangements

When you sign a lease on your place, you should start creating sitting arrangements. Think about the best ways you could use the space. Also, having everything mapped out will help your movers easily find a place for your furniture.

Write Down Ideas for Decoration

Do you want to decorate your rooms? Maybe get some plants? Paint the walls with bright colors? Business facilities offer you the opportunity to improve your working environment. Create places that are brighter and more comfortable for your employers. If nothing comes to your mind, ask your staff if they have any interesting ideas about the look of their new working environment.

Planing the sitting arrangement is beneficial

Packing and Preparing

The process of preparing for the move can’t go without packing. Handling large furniture and sensitive equipment might seem hard and stressful, but it doesn’t have to be. If you organize and create a plan for packing, everything will go smoothly. Before you start boxing up, you will need to obtain materials for packing. Get moving boxes of various sizes, bubble wrap, paper, duct tape, and markers.

Picking the Right Packing Strategy

You don’t want to put everything into boxes without any order. Making a packing strategy is one of the critical steps to smooth relocation. Talk to your employees, have them help you by boxing up their items and belongings. Remind them to label the crates properly so that the movers know where to put them in the building. Having a list of packed boxes will make your unpacking process faster.


If your staff members are boxing up their items, remind them to label the boxes on at least two sides. When packing fragile items, ensure that they are handled with the utmost care. If your company has many departments, ensure that the boxes are coded so that you know where they go.

Downsizing and Decluttering

Take a walk around your office, write down everything you think you don’t need. Moving to smaller facilities can take some getting used to. If you don’t want to hop over furniture, you should declutter. Throw away the things you don’t use or need. If you want to make some money, organize a sale and get rid of extra stuff you don’t want to put in storage. If you are hiring a company that also offers packing services, this will be a great way to lower your quote.

Decluttering will make the job easier for the movers


The big day is finally here. Your movers have your items loaded into trucks. Your staff has been notified about the time when the new office will be open. After the long process, everything is almost done. Months of planning will finally pay off. Keep calm and proceed with the plan, and soon you will be able to tackle work assignments in a completely new environment.

Connect Utilities in the New Building

When you leave your old office, don’t forget to deal with utilities. Disconnect them in your old building, and connect them in the new one as soon as possible. Things like electricity, internet, and water are a necessity when working, so they should be on the top of your list of priorities.

Throw a Party to Celebrate the Relocation

Everything has been done, all the boxes have been unpacked, all the equipment has been connected. It’s time to celebrate. Throw a little get together with all the employees. Get some bubbly and snacks and celebrate the new beginning.

Blake Shaw

Bostonian and residential moving and packing expert. Blake Shaw enjoys bar-hopping, music, and writing insightful content.



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