How to Pack Electronics for Moving | How To | Trico Long Distance Movers

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Step by Step Guide on How to Pack Electronics for Moving

Electronic devices are an integral part of almost every home – laptops, tablets, TV sets, computers, printers, game consoles, stereo equipment, you name it. We use and enjoy them every day. But, if you’re planning to relocate, you’re probably wondering how to pack electronics for moving. Unfortunately, that task is not as fun as using our favorite gadgets. Electronic items might be risky if not stored properly.

Your hi-tech gadgets are fragile and require special care when it comes to packing. And if you intend to do that on your own, you should be familiar with all tips and hacks to save your expensive devices. We’ve provided this guide to give you practical answers and words of advice before transportation. And if you are not sure how long before moving you should start packing, stick with us and find out.

How to Pack Electronics for Moving – Preparatory Steps

No matter what kind of electronic equipment you plan to move and how well you pack it, you should be prepared if an accident or damage happens during transit. Many factors can affect your computer or laptop, including extreme temperature, irregular road surfaces, humidity changes, etc.

If you can choose the month of your relocation, you should pick the right season and the best time to move. If you’re moving in the summer, it’s well-known that summer heatwaves can significantly damage your electronic items. For example, it can affect the life of your batteries, warp, or even melt components or cases. Extreme cold is not recommended, either. If you’re planning to relocate in winter, keep in mind that hard drives can freeze and lose your data. At low temperatures, plastics are more likely to crack.

So, how do you prepare electronics for a move? We know the answer.

Backup All Files and Data Before Moving

Your laptop or desktop computer is full of important information and personal data. You should backup all irreplaceable files to an external hard drive or to online storage, such as Google Drive or Dropbox. It’s a good idea to backup everything to at least two different places. Your password should also be protected online to keep your vital data out of other people’s reach. You can use software designed just for that purpose, like LastPass.

Remove Temperature-Sensitive Items from Inside Your Devices

Since hi-tech gadgets are sensitive to sudden temperature changes, they can suffer damage in extreme cold or heat. When storing your devices, remove all disks and peripherals and take out all removable batteries.

You’ll Like This Step – Take Pictures

Before disconnecting all cables, put moving labels at both ends of cords, so you know what you’re unplugging. Take a picture with your phone of how the wires are connected to the device. After that, you can disconnect all the cables. This step will provide you with photos that will be your best friends while setting up the cables at your new home.

Turn Off and Unplug Your Devices

Before storing, make sure all items are turned off and unplugged from the wall. Some of them should be dismantled, so to do the right job, go through the manufacturer’s guide. If there are any special instructions on how to do that, you can prepare your electronics properly. You can always go online and find some downloadable versions, in case you lost your guide.

Make sure to label both ends of cords so you could know how they are connected
Wires and cables might become a real nightmare when it comes to plugging in, so take a picture to solve the problem easily.

Use the Right Type of Packing Material for Electronic Devices

Original packaging provided by the manufacturer is the best option for packing and storage. If you’re wondering why, here’s the answer: these boxes contain pre-shaped foam pieces and custom inserts to protect your devices from shifting during shipping. However, don’t worry if you don’t have any of these original boxes. Your laptop can still reach its destination without a scratch with these packing materials:

  • Thick-walled cardboard boxes
  • Anti-static bubble wrap and foam peanuts
  • Soft sheets of white paper
  • Strong sealing tape
  • Sealable bags
  • PVC tape
  • Permanent markers
  • Twist ties
  • Blankets, pillowcases, or clothing can provide extra padding when packaging fragile items.

Keep in mind that sheets of bubble wrap and foam peanuts should be anti-static in order to prevent possible damage due to static electricity. If they are not anti-static, they will conduct electricity and harm your devices.

Use pliable transparent plastic materials to protect your devices, just make sure they are anti-static
Wrapping materials are the best protection for fragile items

Organize Cables and Accessories

After disconnecting your hi-tech gadgets, you’ll face tons of cords, cables, wires, and other appliances, not knowing how and where to store them. First things first, use twist ties to gather cables and wires. Second, place them in labeled sealable bags. The third and most important – wires and cables should be packed together with items they belong to.

Don’t forget about portable storage devices (CD, DVD, flash drives) and external hard drives. They should be placed in their cases where they will be protected from impact.

Pack wires and cables together with their devices
Only organized cables are good cables

How Do I Pack My Stereo Equipment for Moving?

A stereo system might look scary to handle because it is rarely in one piece and often has a few more wires than other devices. But, this is complicated just at first glance. After dusting all its parts, unplugging, and wrapping all the wires, follow these steps:

  • Place small parts and accessories in plastic bags and label them
  • Store cords and wires separately and place them in the same box with other parts
  • Heavier parts should be wrapped in bubble wrap or plenty of white paper
  • Fill in extra space with peanuts or crumpled packing paper
  • Seal the package and label as “fragile” or “electronics”
With a proper packing material, storing your stereo equipment won't be complicated
If you follow instructions step by step, storing your stereo equipment will be easy

What Is the Best Way to Pack a TV for Moving?

When it comes to relocating your TV, you should be particularly careful due to its fragile nature. The weakest spot is the flat screen, which can be easily dropped, scratched, or damaged during transportation. After cords and accessories have been organized, it’s time for the essential part – protecting the screen. There are several different ways to do this:

  • Wrap a blanket around the screen and secure it with a rope or bungee cord,
  • Use plastic protective sleeve,
  • Place a piece of cardboard which should cover the entire screen and secure it with tape,
  • Put it down in original packaging or use a box with two or three inches of extra space on all sides,
  • Fill the gaps with packing paper or blankets and comforters without zippers and buttons.
Use a blanket or comforter to protect your TV
The flat screen is the most fragile part of your TV

How to Pack a Desktop Computer for Relocation

If you move locally, you should obtain a sturdy box that fits your computer – with four inches of space on every side. This is where paddings and cushioning will be. Tape the bottom of the package, coat the bottom with a layer of unprinted paper or anti-static wrapping material, and cover the whole thing with two anti-static wrapper layers. Place it into the box, fill all the space around the side using blankets, scrunched paper, or something similar. Add a final layer of protection at the top and seal the package. Use your markers and write “fragile” and “this way up.”

When it comes to long-distance relocation, before you start with the preparations, take a picture of your device’s connections and condition. Make sure to do that from every angle, and use your camera once more after the packaging process. This can help you in the case of an insurance claim.

If your tower is of the more expensive kind, take out the RAM, PCI cards, and CPU heatsinks – anything attached to the motherboard that might get damaged. All smaller parts and gadgets should be individually enfolded in an anti-static wrapper and packed in a box separate from your tower. For storage or long-distance relocations, you can add bags of silica gel to absorb any excess moisture and protect your belongings from corrosion.

Before you stow your computer, take into consideration the overall shipping expenses. You might figure out that transportation will cost you more than buying a new device at the destination. Also, check with your moving service providers about their duties and responsibilities when it comes to packing services. This way, you can count on insurance if something unpredictable happens.

The Most Fragile Part Is the Monitor – Pack It With Care

Compared to the tower, your monitor is a very fragile component that requires special treatment during the whole process. So follow this instruction cautiously:

  • If the base of the screen is removable, remove it and protect it with a wrapper
  • Find a box that is four inches wider on all sides than the monitor if you don’t have the original one
  • Cover the bottom of the carton with a blanket or wrapping material as cushioning
  • Protect the entire monitor with bubble wrap and put the cardboard screen protector on top
  • Tape the protection and enfold the whole monitor in two layers of wrapping material
  • Place the monitor on its side in the box and fill all the gaps around with padding
  • Your monitor should be nestled firmly in place
  • Finally, place a protective layer on the top
  • Seal the package, mark it as “fragile” and “this way up”
Never place monitor flat in the package, it can be a lethal move for it
Don't skimp on the wrapping material when stowing your monitor

Packing Your Laptop

If you can, you might want to bring your laptop with you in your vehicle. Still, it requires protection. Enfold it in an anti-static wrapper and put it in its bag. But, if you’re relocating across state borders, you might choose the auto shipping service for your car. Then, the laptop must be packed similarly to the computer. So, put the laptop in its bag and, for extra protection, place it into the second padded box.

Experts usually recommend not to pack your laptop several days or weeks before the relocation day. Since all your personal information and crucial data are stored on it, going a long period without your laptop might be a real nightmare. So, prepare your laptop a day before, or consider bringing it with you if possible.

What to Know When Transporting a Printer

Before handling your printer, you should remove all the ink cartridges because transporting it with the ink still inside may cause a big mess. After the preparatory steps (taking photos of the printer, computer, and serial number, reinforcing the box and covering the bottom with cushioning), fix all moving parts, such as the paper tray, with masking tape. Enfold the printer in two or more layers of bubble wrap, place it flat into the carton, and fill all the gaps with protective stuffing. Before sealing the box, make sure to put the final layer of protection. Label with “fragile” and “this way up.”

Tips for Packing and Transporting Ink Cartridges Safely

In case you have an inkjet printer, you may not need to remove the cartridges. With laser printers cartridges, however, the general rule of thumb says they must always be detached before transporting. This is how to store them safely:

  • Sealable plastic bags are ideal for ink cartridges,
  • Enfold in bubble wrap and seal,
  • Place in a padded box.
 If ink cartridges are not stored safely, they can make a lot of mess
Laser printers cartridges must be removed and stored

Labeling Is a Must – Take a Minute and Do It Properly

As soon as you close a cardboard shut and seal it, you should take a marker and label the package. This process doesn’t last long, but people usually overlook it and leave the boxes unlabelled. If you do that right after sealing, you won’t forget the exact content of your boxes.  Keep in mind that writing the content of boxes is not recommended unless you’re relocating your valuable electronics by yourself.

You just can’t overdo it with writing “fragile” and “handle with care,” so make sure the top and sides have these labels. They will warn the movers to be careful. Also, your boxes should contain the destination room label to help the movers during the unloading process.